Comparison

The Tutorbase alternative for schools.

Tutorbase is a studio admin and CRM platform - a free plan, an AI slot-finder that suggests a time for a new booking, WhatsApp notifications to parents, attendance that flows into invoices, and a pipeline for new-student leads. Set the Tune is a season-scheduling engine: it places and optimizes a whole roster at once. Here is the honest split.

What Tutorbase is good at
  • ♩Free plan to start
  • ♩AI slot-finder that suggests an open time for a single new booking
  • ♩WhatsApp notifications and reminders to parents
  • ♩Attendance that flows straight into invoices
  • ♩Lead pipeline and CRM to track and convert new-student inquiries
Where it stops
  • ✱No one-click optimizer that places a whole season roster at once - the AI finds one slot at a time
  • ✱No conflict engine catching double-books, availability misses, or overlaps across teachers
  • ✱No drive-time awareness for teachers traveling between in-home lessons
  • ✱No teacher workday rules - 8-hour caps or meal-break compliance
  • ✱No alternating A/B week balancing
CapabilitySet the TuneTutorbase
One-click schedule optimization (whole roster)♩ YesSingle-slot AI
Automatic conflict detection - double-booking, availability, overlaps♩ Yes-
Drive-time-aware scheduling for traveling teachers (real traffic data)♩ Yes-
Teacher workday rules - 8-hour cap, meal-break compliance♩ Yes-
A/B (alternating) week balancing♩ Yes-
Messy-file roster import (CSV/DOCX) with AI cleanup♩ Yes-
Waitlist with one-click placement♩ Yes-
Season clone & roll-forward♩ Yes-
Tuition invoicing & family billing-♩ Yes
Attendance tracking-♩ Yes
WhatsApp parent notifications-♩ Yes
Lead pipeline / CRM for new-student inquiries-♩ Yes
Free plan for small studios-♩ Yes

Based on each product's published feature list and pricing page, June 2026. Spot something out of date? Tell us.

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What Set the Tune doesn't do.
Tuition invoicing, attendance, parent portals, family messaging. On purpose. Set the Tune is the scheduling layer - it builds the calendar your admin tools manage. If you need full studio admin, keep it and use both.
Set the Tune
  • ♩Starter $79 / Pro $129 / Studio $199 per month, per school
  • ♩Sized by students you actually schedule, not your raw roster
  • ♩Unlimited teachers on every tier - one price per school, never per teacher
  • ♩Free look at signup: build your real schedule free, pay only to export and keep it
Tutorbase
  • ♩Free plan available
  • ♩Paid tiers scale with studio size - see Tutorbase for current pricing

Which one fits?

If you want a free, all-in-one admin tool - bookings, parent WhatsApp, attendance, invoices, and lead tracking - Tutorbase covers that. The moment you are placing a whole roster across multiple traveling teachers each season - drive time, teacher hours, A/B weeks, conflicts caught before they happen - that is the job Set the Tune is built for. Build the season here, run the admin there.

Schedule the season in an afternoon, not a week.

See your schedule freeSee pricing
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