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Short, plain guides for getting your roster in, building a schedule, and running your season. Most answers are two minutes.

Getting started
Build your first schedule
From sign up to a finished, conflict-free season schedule in one afternoon.
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Importing your roster
Import your roster
What to upload, which columns help, and why the files describe availability, not fixed lesson times.
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Fix rows that need attention
Flagged rows are a data-quality signal, not a failure. Here is how to resolve them.
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Scheduling
How the optimizer builds a schedule
The free, deterministic engine: what it never breaks, what it tries to optimize, and how to run it.
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AI Suggest vs Optimize
When to use the free Optimize button and when to reach for the AI Suggest spark.
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Conflicts: errors vs warnings
Red errors are hard problems to fix. Warnings are calm route notes. Know the difference.
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Confirming lessons and contacting families
How lesson status works, and why Set the Tune does not message families itself.
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Exports and reports
Get the schedule out as CSV or PDF, including a family-facing view and a per-teacher view.
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Drive times and routing for traveling teachers
Real addresses turn on traffic-aware drive times so the schedule respects travel between lessons.
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Billing & plans
Plans, billing, and how your size is counted
Three plans sized by placed students, automatic upgrades only, and a portal to manage it all.
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Teachers, seasons & team
Teacher availability links and calendar feeds
Collect each teacher availability with a private link, and give them a calendar feed of their lessons.
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Working with seasons
A season is one term. Create it, make it active, and reuse past seasons with clone or roll forward.
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Inviting your team and what each role can do
Admins run the account. Teachers get operational access to the schedule, students, and teachers.
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Account & troubleshooting
Sign-in link not working
Links are one-time and expire. If one drops you on the home page, request a fresh one.
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